https://vdr-soft.net/virtual-deal-room-software-best-practices
It is important to limit access to sensitive documents and files if your company maintains confidential information regarding deals or business accounts, or handles sensitive customer and employee information. Even the employees are well-trained and dependable, a tiny error can result in serious consequences. Here are four ways to help you limit the access to digital documents to avoid a breach.
It is possible to stop attackers from accessing protected files using two-factor or multi-factor authentication protocols. The extra layer of security keeps them from using stolen usernames and passwords to view confidential information. It also assists in ensuring compliance with laws such as GDPR and HIPAA.
It is a different approach that businesses employ to prevent access to individuals who do not have permission. This allows businesses to verify the identity of an individual prior to giving them access to confidential information. It also provides the best security for documents as changes can be detected.
Custom permissions can be used to increase security by allowing managers control over sensitive files being printed, copied and even opened. Restrictions can be placed on the types of changes a file can undergo too such as changing text or designs. An examine trail may be added to these documents, allowing administrators to monitor activities and identify any unauthorised modifications made.
This can be done by following the “clean desk policy” which ensures that all papers and documents are securely locked away or password protected when an employee goes away from their desk. This can be achieved by enforcing the “clean desk” policy that ensures all documents and papers are locked away or protected by passwords when an employee is away from their desk. All devices, like desktop computers, laptops or smartphones are also cleared of any information before they are turned on or removed.
